Project management for builders
Run the job.
Not the software.
BuildFox keeps schedule, selections, bids, purchase orders, and budgets in one place — with an AI that turns your walkthrough into recorded actions. Built by an engineer and a custom home builder.
Schedule — Lot 42 · Waterview
11 days left in bufferBaseline set May 4 · Substantial completion Nov 12
BuildFox wasn’t designed in a conference room. It’s the tool a real home builder built for his own jobs with feedback from the people who use it every day: project managers, designers, office staff, subcontractors, and clients.
OnsiteIQ - Your Project Management Software Should Be Smarter
Talk about the job as you walk.
BuildFox updates itself.
Walk the job with your phone. Say what you see — what’s done, what’s late, what the plumber needs to know. OnsiteIQ turns the recording and your photos into schedule updates, to-dos with assignees, a text to the sub, and the day’s log with photos attached.
You check the boxes. Nothing happens until you approve.
Recording · 13214 Snowy Cove
“Framing passed inspection this morning… windows show up Thursday, somebody needs to stage the openings… and tell Reyes Plumbing we’re ready for rough-in Monday.”
Proposed plan — review & apply
- Mark Framing complete
- To-do: Stage window openings — due Thu, assigned to Mike
- Text Reyes Plumbing: “Rough-in Monday — confirm?”
- Append daily log · 4 photos attached
4 of 4 selected
Apply planThe assistant
AI that does the busywork
Every action is plan-then-approve: the assistant proposes, you apply. It never writes to a job — or texts a sub — without your sign-off.
Field notes become filed work
Dictate from the truck. The assistant drafts schedule updates, to-dos, change orders, and the daily log — then waits for your approval.
Client updates, drafted for you
It reads the week's internal logs and writes the homeowner-friendly version. You edit a sentence or two and post.
Insurance that chases itself
Certificates get read on arrival, filed to the right sub, and expirations get chased automatically — W9s and agreements too.
Answers on demand
Ask how a job is tracking, what's overdue, or who's on site this week — answered from your real data, not a canned report.
The essentials
Everything a job needs.
Nothing it doesn’t.
A schedule with a spine
Baselines, predecessors, and a health banner that tells you the truth about the finish date — a stale schedule slips one day per day.
Selections & change orders
One numbered workflow from draft to client approval, with follow-up work created automatically the moment a decision is approved.
Bids without sub logins
Send a bid request; subs price it from a text link — no account, no password. Compare line by line, award, done.
Purchase orders
Award a bid into a PO in one step. Subs approve with a typed signature from their phone; approved POs roll into committed costs.
Job logs, two audiences
Internal notes stay internal. Client-visible updates are a deliberate, separate act — never an accident.
Budgets that reconcile
Budget vs. actuals by cost code, committed costs from approved POs, and QuickBooks invoices mirrored into the portal.
A real client portal
Approvals, photos, invoices, and progress — clients see exactly what you choose to show, and nothing else.
Every call and text, filed
Job texts, calls, and email land in one feed, attributed to the right job and the right person automatically.
Why BuildFox
Why builders switch
One tool, not forty modules.
The big platforms sell you a suite and you end up using a tenth of it. BuildFox is the tenth — sharpened.
Your subs will actually use it.
No accounts, no passwords, no training call. Bids, purchase orders, and insurance all run on secure one-tap links sent by text or email.
The AI is the workflow, not a widget.
OnsiteIQ and the assistant file real work — schedule moves, to-dos, texts, logs — with an approval gate in front of every write.
Built on live jobs.
Features ship because a builder needed them on a real schedule that week — not because a roadmap slide said so.
Common questions
Frequently asked questions
What is BuildFox?
BuildFox is construction project management software for home builders. It keeps the schedule, selections, change orders, bid requests, purchase orders, budgets, and client communication for every job in one place, and includes OnsiteIQ — a field AI that turns a job-site walkthrough into schedule updates, to-dos, texts to subcontractors, and daily logs, each gated behind your approval.
Who is BuildFox for?
BuildFox is built for custom home builders, spec builders, and remodelers running multiple jobs at once. It was built inside a working custom-home builder, and every feature ships because a builder needed it on a live job that week.
What is OnsiteIQ?
OnsiteIQ is BuildFox's field AI. Walk the job with your phone and talk about what you see; OnsiteIQ turns the recording and your photos into a proposed plan — schedule updates, to-dos with assignees, texts to subcontractors, and a daily log with photos attached. Nothing is applied until you review and approve it.
Do my subcontractors need accounts or logins?
No. Subcontractors price bids, sign purchase orders, and submit insurance certificates through secure one-tap links sent by text or email — no account, no password, no training call.
Does BuildFox integrate with QuickBooks?
Yes. BuildFox tracks budget versus actuals by cost code, rolls committed costs in from approved purchase orders, and mirrors QuickBooks invoices into the client portal.
How is BuildFox different from Buildertrend or Procore?
The big platforms sell a suite of forty modules and most builders end up using a tenth of it. BuildFox is that tenth, sharpened: schedule, selections, bids, purchase orders, budgets, and client updates — plus AI that files real work instead of sitting in a chat widget. Subs never need logins, and the product is built and tested on live jobs at a working custom-home builder.
How much does BuildFox cost?
BuildFox costs a flat $499 per month with every feature included — no per-user seats, no add-on modules, no tiers. See buildfox.ai/pricing for what's included.
Is there a free trial?
Yes. BuildFox offers a 30-day free trial with no credit card required. You get your own workspace, can put a real job in on day one, and keep all your projects and data if you subscribe.
See it running
See it on jobs
like yours
A twenty-minute walkthrough of a real schedule, a real bid package, and a real OnsiteIQ plan — then you decide if it fits how you build.
- No slide deck, just the product
- Bring your hardest questions
- Straight answers on what it doesn't do