Project management for builders
Run the job.
Not the software.
BuildFox keeps schedule, selections, bids, purchase orders, and budgets in one place — with an AI that turns your walkthrough into filed paperwork. Built inside a working custom-home builder, not a boardroom.
Schedule — Lot 42 · Waterview
11 days left in bufferBaseline set May 4 · Substantial completion Nov 12
BuildFox wasn’t designed in a conference room. It’s the tool an Arkansas home builder built for its own jobs — every screen earned its place on a live schedule.
OnsiteIQ
Talk the walkthrough.
It files itself.
Walk the job with your phone. Say what you see — what’s done, what’s late, what the plumber needs to know. OnsiteIQ turns the recording and your photos into schedule updates, to-dos with assignees, a text to the sub, and the day’s log with photos attached.
You check the boxes. Nothing happens until you approve.
Recording · Lot 42 walkthrough
“Framing passed inspection this morning… windows show up Thursday, somebody needs to stage the openings… and tell Reyes Plumbing we’re ready for rough-in Monday.”
Proposed plan — review & apply
- Mark Framing complete
- To-do: Stage window openings — due Thu, assigned to Mike
- Text Reyes Plumbing: “Rough-in Monday — confirm?”
- Append daily log · 4 photos attached
4 of 4 selected
Apply planThe assistant
AI that does the busywork
Every action is plan-then-approve: the assistant proposes, you apply. It never writes to a job — or texts a sub — without your sign-off.
Field notes become filed work
Dictate from the truck. The assistant drafts schedule updates, to-dos, change orders, and the daily log — then waits for your approval.
Client updates, drafted for you
It reads the week's internal logs and writes the homeowner-friendly version. You edit a sentence or two and post.
Insurance that chases itself
Certificates get read on arrival, filed to the right sub, and expirations get chased automatically — W9s and agreements too.
Answers on demand
Ask how a job is tracking, what's overdue, or who's on site this week — answered from your real data, not a canned report.
The essentials
Everything a job needs.
Nothing it doesn’t.
A schedule with a spine
Baselines, predecessors, and a health banner that tells you the truth about the finish date — a stale schedule slips one day per day.
Selections & change orders
One numbered workflow from draft to client approval, with follow-up work created automatically the moment a decision is approved.
Bids without sub logins
Send a bid request; subs price it from a text link — no account, no password. Compare line by line, award, done.
Purchase orders
Award a bid into a PO in one step. Subs approve with a typed signature from their phone; approved POs roll into committed costs.
Daily logs, two audiences
Internal notes stay internal. Client-visible updates are a deliberate, separate act — never an accident.
Budgets that reconcile
Budget vs. actuals by cost code, committed costs from approved POs, and QuickBooks invoices mirrored into the portal.
A real client portal
Approvals, photos, invoices, and progress — clients see exactly what you choose to show, and nothing else.
Every call and text, filed
Job texts, calls, and email land in one feed, attributed to the right job and the right person automatically.
Why BuildFox
Why builders switch
One tool, not forty modules.
The big platforms sell you a suite and you end up using a tenth of it. BuildFox is the tenth — sharpened.
Your subs will actually use it.
No accounts, no passwords, no training call. Bids, purchase orders, and insurance all run on secure one-tap links sent by text or email.
The AI is the workflow, not a widget.
OnsiteIQ and the assistant file real work — schedule moves, to-dos, texts, logs — with an approval gate in front of every write.
Built on live jobs.
Features ship because a builder needed them on a real schedule that week — not because a roadmap slide said so.
See it running
See it on jobs
like yours
A twenty-minute walkthrough of a real schedule, a real bid package, and a real OnsiteIQ plan — then you decide if it fits how you build.
- No slide deck, just the product
- Bring your messiest job
- Straight answers on what it doesn't do